Organizational E-Learning Initial Application

The PQAS E-Learning Application is for organizations requesting their asynchronous professional development opportunities to be approved hours for Pennsylvania’s Keystone STARS and Child Care Certification.

The approval will be valid for a five-year term, at which time the organization will need to update their material as needed and renew their approval.

If approved, online courses will be housed in the Pennsylvania’s PD Registry. The course will be entered in the PD Registry by your organization. This requires course approval and requires the organization to manage the attendance within the PD Registry.

PQAS requirements, processes and privileges are subject to change as a result of policy changes.

*NOTE: All practitioners in Pennsylvania must complete a 6-hour Health and Safety course specifically developed for Pennsylvania. Certification/Licensing staff in Pennsylvania are the only authorized trainers on specific regulatory information. Additional health and safety courses will be reviewed by the Pennsylvania Key to ensure regulatory topics or content are not referenced. Any health and safety courses approved in the PD Registry must have a disclaimer at the beginning of the course overview.
 
The disclaimer must include:
This course does not fulfill the required Pennsylvania 6-hour Pre-Service Health and Safety Training course.

Individual Profile: A PD Registry individual profile is required for the person who submits the application AND the person who enters the courses/events. If you do not have an individual profile, follow directions on how to create a new profile at pakeys.org/pdr-account.

Organization Profile: Organizations must have a current Organization Profile with the PD Registry. If your organization does not already have an Organization Profile, you will need to create one. Since this application is for offering eLearning courses, you must create a new Organization Profile specifically for your eLearning offerings. We recommend including “eLearning” in the new organization name to distinguish it from any existing profiles for face-to-face and/or virtual courses. The person submitting the application must create this new Organization Profile to obtain an Org ID#. Please follow the steps below to complete this process.

1. Log in at papdregistry.org.
2. Within the dropdown menu next to your name, select + Organization Profile
3. Click Create Profile
4. Complete the Contact Information section
5. Answer NO for ‘Does this organization provide care and/or education to children?’
6. Organization Type: eLearning Training Organization.
7. Organization Address: Complete this section.
8. Click Submit

Required Courses: The self-paced courses below are required for the person who submits the application AND the person who enters the courses/events. While reviewing your application, the PQAS team verifies this information in the Event Entry section.

• The Pennsylvania Professional Standards and Competencies for Early Childhood Educators Course reviews an example of an approved E-Learning course and codes using the Professional Standards and Competencies for courses.
• The Submitting PQAS Courses in the PD Registry Course provides directions on how to properly submit a course within the PD Registry.

To register:

1. Click Search Training Events (left-hand menu).
2. Enter the appropriate Course Title.
3. Click
4. Click Register and follow the prompts.

To access/complete the course:

1. Click on View All My Training to get to the course.
2. Click on the blue box to the right of the course title to begin the course. If one does not appear click the course title to be taken to the course details where a link to the course will be provided.

Application Fee: Along with the application and required documents, a fee of $750 is required. This fee is for the review and processing of the application, including the submitted course, and use of the PD Registry for a five-year time period. A $500 fee will be required at the time of renewal. Once approved, you can enter unlimited courses/events within the PD Registry. Please search the course title PQAS Initial Application Fee for Organizational E-Learning Review to submit payment via event registration and submit the emailed receipt with the application.

Items Needed for Review:

• Completion of required self-paced courses
• Receipt of payment
• Organization information
• Course access information
• Outline of course
• Handouts for participants
• Copy of the assessments including pre/posttests and corresponding answers
• Self-review of course
• Representative agreement

Please allow up to 120 days for the review of your application and course. Once processed, you will receive an email with your next steps.

Application and additional documentation should be submitted to pqas@pakeys.org.