How To Renew Your Program’s Keystone STARS Designations (Annual)

Before Completing the Steps Below

In order to apply for Keystone STARS Designation Annual Renewal, you must:

  1. Claim your program’s Organization Profile in the PD Registry. Learn how if you have not already done so.
  2. Provide the most current version of your program’s Continuous Quality Improvement (CQI) Plan. If you complete your CQI Plan outside the PD Registry, you must upload it to the system prior to completing your application. Learn how to access and navigate your organization’s Document Vault.
  3. Review your staff information including their positions and employment dates and update any incorrect entries so your Staff Report is accurate for your Quality Coach. Learn how to verify your staff.
2

Click Login in the top right corner.

Login button with an arrow icon.
3

Enter your email address and password, then click Login.

Login screen with fields for email address and password, plus links to reset password or create an account.
4

As someone with an Organizational Administrative role, click on the name of your organization from the top right-hand corner drop-down menu.

Side menu expanded showing options for Organization Profile and Quality Overview.
5

Within your organization’s profile, select Keystone STARS/Grants tab and click Quality Overview underneath.

Dashboard screen showing the ‘Keystone STARS/Grants’ tab selected and a notice that the Quality tab has moved, with a button labeled ‘Quality Overview.’
 

You may also access the Quality Dashboard from the left-hand menu by selecting Quality Overview shown below.

Side menu showing options for Organization Profile and Quality Overview under The Pennsylvania Key header.
6

Click Applications.

Quality Overview page showing program details and a STAR 4 designation. A red arrow points to the Applications button.
7

Scroll down to the bottom of the Apply for Cases screen, and find the Keystone STARS Annual Renewal, and click Apply.

Apply for Cases page showing instructions about Quality Improvement case eligibility and a Close button.
8

Click Review to confirm the information is still correct for each section. Once submitted each section should show as ✓ Confirmed.

Designation Application page listing sections such as General Information, Licensing & Affiliations, Accreditation, and others, each with a Review button on the right. Some sections show a review status, and others are marked incomplete.
9

Click the appropriate selection for your program regarding seeking designation through OCDEL Approved Alternative Pathway, if qualified.

Pathways and STARS page asking whether the program is seeking designation through an OCDEL‑approved alternate pathway, with the ‘No’ option selected.
10

Review Pathways and STARS sections.

Pathways and STARS section marked incomplete with a Review button on the right.

 

11

 Once the required selections are made, select Save & Confirm at the bottom of the screen.

Save & Confirm button.
12

Review Additional Site Questions sections.

Additional Site Questions section marked incomplete with a Review button on the right.
13

Once the required selections are made, select Save & Confirm at the bottom of the screen.

Save & Confirm button.
14

Review the Activities and Initiatives section.

Activities and Initiatives section marked incomplete with a Review button on the right.
15

Check all applicable options regarding the activities and initiatives at the site, when finished click Save & Confirm at the bottom of the screen.

Activities and Initiatives page with a checklist of program involvement options. Several items are selected, including CACFP Participant, Mind in the Making, and Keystone Kids Go. A Save & Confirm button appears at the bottom.
16

Click the Review button for Program Yearly Changes.

Program Yearly Changes section marked incomplete with a Review button on the right.

 

17

Answer all questions regarding any changes withing the past year. When finished, click Save & Confirm at the bottom of the screen.

Save & Confirm button.
18

Once all application review options have been completed, they will be denoted as confirmed on the screen and the application will be ready for submission. To submit the application, click the Submit Application button at the bottom of the screen.

Designation Application page showing all sections marked confirmed with checkmarks. A Submit Application button is displayed at the bottom right.
19

Once you have reviewed the terms and conditions, select I Agree and enter your name signifying that you accept the terms of the annual renewal and that all information is accurate. Then click Continue.

Terms and Conditions window showing the Attestation for Annual Renewal. A checkbox labeled ‘I agree to the attestation for the Annual Renewal’ is selected, and a signature field with the provider’s name is displayed above a note explaining that entering the name serves as a legal signature. A Continue button appears at the bottom.
20

Be sure you are ready to submit the application and click Yes. Clicking No will allow you to return to make any adjustments to the application.

21

You will receive a confirmation that your application has been successfully submitted, click OK.

Confirmation message stating ‘Application Submitted’ with a checkmark icon. The message says the Annual Renewal application was successfully submitted, with an OK button below.
22

Once Submitted, the renewal application will be listed under the most recent cases as the example shown below. You can select Case Details to review your application selections, however once submitted changes cannot be made by the Provider at this point.

Quality Overview page displaying program details and a STAR 4 designation. Under Most Recent Cases, the Keystone STARS Annual Renewal case appears with status ‘Applied’ and a link to Case Details.
Contact

The PD Registry
registry@pakeys.org

1-800-284-6031