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Courses submitted will be processed within 1‐2 weeks. If any additional information is needed, an email will be sent.

Course owners are responsible for monitoring courses and renewing a course after a three‐year time if applicable. A course renewal will create a new course ID. An instructor may request to expire a course at any time.

When renewing a course, review all the course detailed information to make sure the information is correct and complete. Be careful to look for special characters such as  that may appear due to the data transfer from the previous The PD Registry.

If minimal edits to a course are needed, only a staff member from the Pennsylvania Key staff can make these changes.

NOTE: Changes to a course–even minimal edits–can only be made by a Pennsylvania Key staff member.

Email registry@pakey.org with information regarding the edits needed for a specific course, including:

  • Course Name
  • Course ID#
  • Owner
  • Information that needs to be edited

A Pennsylvania Key staff member may advise an instructor to create a new course if necessary.


Any Instructor who wants to deliver professional development or Consultant/Coach wanting to deliver technical assistance to early childhood or school-age professionals, should apply for PQAS approval. Learn how. >

Last Updated

April 2022



Click Login in the top right corner.


Enter your email address and password, then click Login.

NOTE: If creating a course that is owned by you, make sure you are under your personal profile.
NOTE: If creating a course that is owned by your Organization, click the drop‐down menu by your name and select your organization profile (purple box).

Select Training Entry in the left‐hand menu.


Click on the Courses tab.


Scroll down the list of courses and click on the title of the course you want to renew.


Click Revise/Renew


A pop-up will appear stating that this will result in a new course. Click OK to continue. 


Some fields have auto populated from the previous registry. The first field you need to update the level of training. Choose C1, C2, or C3. 


Review the description to make sure it is accurate.


Check off whether the course was created by You, Your organization, or Published by others.


Click the Save and Continue button.



Choose the Primary Age category that this course addresses and Classroom Hours of the course.


Enter the hours to the correct Professional Standard Area(s). You may select multiple Professional Standard Areas. Once you enter the hours, you will need to select the Course Learning Objectives. You should select 1‐2 learning objectives for every 1 hour of content.


Enter the hours to the correct CDA Content Area(s). You may select multiple CDA Content Area(s).


Click the Save and Continue button.


Most of the following sections are not required to complete, but you may add information if needed. Only sections with an asterisk are required and are listed in this tip sheet.


Review/add the Learning Objectives. Please make sure these are Measurable Objectives.


Review/add Major Resources Used to Develop the Training used to create a course.


Click the Save and Continue button.



Select the Target Audience. This is a multiselect field.


Select the Ages Addressed. This is a multiselect field.


Click the Save and Continue button.



Training of the Trainers—select No or Yes.


Authorized Instructors—select No or Yes. Click ‘Yes’ if there are authorized trainers for your course and select ‘Add trainer’ to add trainers approved to instruct your course.


Training Scheduler—select No or Yes if your course will be scheduled by someone other than you, such as a funder. This will allow them to schedule your events. Click ‘No’ if this course will never be scheduled by someone other than you.


Click the Save and Continue button.



Scroll down and click on I agree to the terms and conditions for Course Approval and Submit for Approval.


The PD Registry



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