How To Create A New Course

• Courses submitted for approval will be reviewed and processed within ten business days. If additional information is required, the course owner will be contacted via email.
• Course owners are responsible for monitoring their approved courses and renewing them, if applicable, every three years. Renewing the course will generate a new Course ID. Instructors may also request to have a course expired at any time.
• When renewing a course, carefully review all course details to ensure the information is accurate, complete, and up to date. Pay special attention to any unusual characters or formatting issues (such as “”) that may appear because of data transferred from the previous PD Registry.
• For courses requiring only minor updates, Pennsylvania Key staff can make the necessary revisions and extend the course expiration date for an additional three years without requiring a full course renewal.

Email the PD Registry Team with information regarding the edits needed for a specific course, including:

• Course Name
• Course ID#
• Owner
• Information that needs to be edited
• Course Expiration Request

Please see the tipsheet How to Renew a Course for more information.

*A Pennsylvania Key staff member will advise the instructor on creating a new course if necessary.

To create a course:

1. Go to The PD Registry website.

2. Select Login in the top right corner.

3. Enter your email address and password, then select Login.

NOTE: If you are creating a course that you personally own, ensure you are working under your personal profile rather than an organization profile. This will ensure the course is associated with you as the course owner.

If you are creating a course on behalf of your organization, select the drop-down menu next to your name and select your organization’s profile (purple box). This will ensure the course is associated with the correct organization.

4. Select Training Entry from the left-hand menu.

5. Select Add Course.

6. Enter the course title and select Save and Open.

Select Manage for each section to add the course information and then select Save.

Choose the course level.

Please provide a course description.

1. All but one section withing the Instructional Plan are optional and do not need to be completed. However, you may provide additional information if it is relevant to your course.

NOTE: if further review is required, you may be asked to submit additional supporting information.

2. Required: Major Resources Used to Develop the Training

You must list resources used to create the course.

NOTE: To continue creating the course, you must enter information directly into this text box. Uploading a document by itself will not allow you to proceed to the next step.

1. Select one Primary Category for the course.

2. Enter the total number of course hours.

3. In the Professional Standard Areas (PSA) section, select Manage Areas.

4. Select the + icon to expand each area. You may select multiple Professional Standard Areas. Select no more than 1-2 PSA objectives per course hour.

• C1 Course Level: All selected PSA objectives should be at the C1 level.
• C2 Course Level: Most selected PSA objectives should be at the C2 level, with some C1 objectives as appropriate.
• C3 Course Level: Most selected PSA objectives should be at the C3 level, with some C2 and C1 objectives as appropriate.

5. When you have finished selecting PSA objectives, select Update.

6. Assign course hours to each selected Professional Standard Area and select Save.

7. Select Manage Areas for the CDA Content Areas

• Enter the hours to the correct CDA Content Area(s). You may select multiple CDA Content Area(s).
• Select Update.

Select ‘Yes’ if there are authorized trainers for your course and select ‘Add trainer’ to add trainers approved to instruct your course.

NOTE for PQAS-Approved Organizations: Select ‘NO’. You are responsible for ensuring your staff and instructors meet the requirements in the Representative Agreement. You will no longer list authorized instructors at the course level. Instead, you can manually list instructors when creating or editing the event.

Add any organization(s) you wish to share this course with. The authorized organization has read-only access to the applicable course information. The authorized organization can create and own events for approved non-expired courses. If there are registration fees, they will be linked to the authorized organization’s account.

1. Select Add Organization.
2. Search for organizations by name or ID number.
3. Review to ensure it is the correct org and select Select.
4. Select OK to confirm that the chosen organization should be added to this course.
5. Repeat until you have added all organizations.
6. Select Close.

1. Select no if a trainer does not need to complete a Professional Development Instructor Institute (PDII).

2. Select Save.

1. Select the Target Audience and Ages Addressed. These are multiselected fields.

2. Select Save.

1. Review the course information to ensure all the required fields are completed.

2. Once complete, select Submit Course in the upper right-hand section of the screen.

3. Review the outlined Terms and Conditions. Click, I agree to the terms and conditions for Course Approval

4. Select Submit for approval.

Once you have submitted the course, select close to return to your Course Management Dashboard.

Next, select the magnifying glass next to Submitted. Your course will now appear with a Submitted status.

Please allow up to ten business days for your course approval. If your course has not been approved after that time, please email The PD Registry Team and include the course title and course number in your message.

For step-by-step guidance on submitting a course, search for the event titled “Submitting PQAS Courses in the PD Registry.” This provides detailed instructions for each step of the course submission process.

For Instructors and Approved Training Organizations

This guide provides an overview of the Instructor Dashboard and explains the available course and event management tools.