The Pennsylvania Department of Education (PDE), Office of Child Development and Early Learning (OCDEL) is announcing a competitive Pennsylvania Pre-K Counts (PA PKC) Request for Applications (RFA).
This RFA is intended to support providers in preparing to serve and enroll children by September 2022. The RFA is being released in April 2022 to give providers time to conduct outreach to families; recruit, hire and train staff; and plan for implementing the program pending grant approval.
Applicants must submit Letters of Intent to RA-PAPreKCounts@pa.gov by 3 PM on May 11, 2022. Only applicants that submit a complete Letter of Intent by the deadline will be permitted to apply for funding.
Applicants interested in applying for future Pre-K Counts funding should:
- Become familiar with program requirements by reading Pennsylvania Pre-K Counts Statute, Regulations and Guidelines (Effective July 1, 2022) (PDF), and
- Obtain and/or update the following which will be necessary to apply:
- Vendor Number aligned with Tax ID#/FEIN
- AUN aligned with Tax ID#/FEIN
- MPI aligned with Tax ID#/FEIN
- eGrants electronic signature
§ 405.11. Eligible Provider.
An eligible provider may apply for a grant alone or in combination with other eligible providers as a joint applicant, in which case the entity that applies for the grant shall be the lead agency in a partnership, as defined in § 405.2 (relating to definitions).
Guidance and Clarifications
The following entities may operate Pennsylvania Pre-K Counts classrooms.
- School districts;
- PDE Licensed nursery schools;
- Head Start grantees;
- Child care centers and group child care homes designated a Keystone STAR 3 or STAR 4; and
- A third-party entity may apply for Pennsylvania Pre-K Counts funding and administer the lead agency responsibilities for entities that are eligible to provide the classroom services under the categories listed above.
VENDOR NUMBER (SAP NUMBER)
The supplied vendor number MUST align with the legal name and address provided in the application. A vendor number and account can be set up by registering at Vendor Number Registration. All agencies applying for Pennsylvania Pre-K Counts (PKC) grants must be pre-registered. The Central Vendor Management Unit is a storage database. The Comptroller uses this account to store direct deposit information. If you have any questions about vendor numbers, please contact James Redd (firstname.lastname@example.org, (717) 705-2910) or Brian Bell (email@example.com, (717) 346-0038) at OCDEL.
Pennsylvania Pre-K Counts applicants will need to supply a valid AUN number within the Letter of Intent. A Letter of Intent without a valid AUN that matches the legal name of the applying entity will not be accepted. To verify your AUN number or to check to see if you have one assigned to your agency, visit EDNA. If you are an Intermediate Unit, select Search for Intermediate Units. If you are not an Intermediate Unit, select Advanced Search, and search for your agency.
Applicants that are not already licensed by PDE and therefore do not have an AUN number should contact Brian Bell (firstname.lastname@example.org, (717) 346-0038) or James Redd (email@example.com) at the Office of Child Development and Early Learning.
MASTER PROVIDER INDEX NUMBER
The supplied Master Provider Index (MPI) number MUST align with the legal name and address provided in the application. All PA PKC applicants will need an MPI number if the application is approved. The number is requested as part of the application process to ensure timely contracting for successful applications. MPI numbers are used by the Pennsylvania Department of Human Services to identify legal entities and service locations that participate in any of its programs. As such, they are used in PELICAN as a common identifier for all OCDEL programs, including child care licensing, Early Intervention, PA PKC, Head Start Supplemental Assistance Program, and Keystone STARS. Legal entities are assigned a unique nine-digit MPI number. In addition, service locations are assigned a unique 13-digit MPI number, which is created by adding a four-digit extension to the nine-digit MPI of the legal entity. Legal entities and service providers currently participating in any of these programs should have an MPI number. Applicants that are not currently participating in any of these programs should contact the Early Learning Network (ELN) Help Desk at (877) 491-3818, option 2 and provide their Federal Tax ID to determine their MPI numbers. MPI numbers will not be provided without a Federal Tax ID number.
TAX ID NUMBER OR FEDERAL ID NUMBER
This is the number that an agency uses on its federal W-9 form. Applicants for PA PKC funds should consult with the person who handles tax, legal, or accounting matters for the agency to determine the federal ID number. Use the number that aligns with the legal name and address provided in this application. The correct number must be provided when requested to process an application. Failure to do so will result in significant delays in funding approved applicants. This number is often referred to as the “FEIN number” by OCDEL staff.
eGrants Electronic Signature (eSignature)
OCDEL recommends the use of an electronic signature (eSignature) on all grant agreements for Local Education Agencies (LEAs) and community agencies with a Board of Directors. The use of an eSignature allows grants to proceed through if approved more quickly and helps expedite payments. School Districts, Intermediate Units, and community agencies with a Board of Directors can use eSignature. If the agency does not fall under one of these categories they may not be eligible for this option and will have to print, sign and return contracting documents.
- View instructions for the eSignature Resolution process (PDF)
- Access the eSignature resolution form (PDF)
If you have specific questions related to eSignature please contact Winnie Richards via email firstname.lastname@example.org or call (717) 772-4849.
A pre-application webinar was held on April 28, 2022. Interested applicants should access a recording on YouTube (youtu.be/VAU4hN7-RTI) to assist in the completion of the application. This webinar includes information on the application process and program requirements.
Note: The PA Key website and documents below are best viewed in Google Chrome and Mozilla Firefox. Both are free for download. Other browsers are not recommended.
- PA Pre-K Counts 2020 Regulations & Guidance Document (valid through June 30, 2022) (PDF)
- PA Pre-K Counts Fiscal Supplement (PDF)
- Line Item Budget Template (Excel)
- PA Poverty Levels by Zip Code (Excel)
- 2022 Annual Federal Poverty Guidelines (PDF)
- Pennsylvania Learning Standards for Early Childhood
- 2022-23 Application Guidance (PDF)
- 2022-23 PA Pre-K Counts Letter of Intent (PDF)
- 2022 PA Pre-K Counts Letter of Commitment Template (Updated May 17, 2022) (PDF)
- Partner and Location Uploads (Excel)
- Pennsylvania Pre-K Counts Statute, Regulations and Guidelines, Effective July 1, 2022 (PDF)