home > early childhood programs > PA Pre-K Counts > How to Apply

Early Childhood Programs

PA Pre-K Counts

Click Here for Template Press Release to Announce PA Pre-K Counts Grant!

How to Apply (to become a provider)

Pennsylvania Pre-K Counts Request for Applications Announced- Action Required

Letter of Intent Deadline: August 4, 2014 3 pm

Application Deadline: August 28, 2014, 3 pm

The Pennsylvania Department of Education (PDE) is seeking applicants for Pennsylvania Pre-K Counts. Pennsylvania Pre-K Counts was enacted into law by Act 45 of 2007 (and amended in 2008 and 2010) amending the Public School Code of 1949 (24 P.S. §§ 15- 1511-D—15-1516-D). Pennsylvania Pre-K Counts is meant to expand the number of children who have the opportunity to experience a pre-kindergarten program of high quality. The standards for the program will ensure a high return on the investment made in preparing young children for school and will help close the achievement gap between groups of students in the K-12 educational system. Early education through Pennsylvania Pre-K Counts can open the doors of opportunity for every child to do well in school, in the workforce, and in life. Pennsylvania Pre-K Counts funding is awarded on a cost per child basis.

This competitive opportunity will select eligible grantees for a four-year grant period beginning this year. Eligible applicants include existing Pennsylvania Pre-K Counts grantees, and new applicants from one of these five eligible entity categories:

a. School districts;
b. Licensed nursery schools;
c. Head Start grantees;
d. Child care centers and group child care homes designated at Keystone STAR 3 or STAR 4; and
e. A third party entity may apply for Pennsylvania Pre‐K Counts funding and administer the lead agency responsibilities for entities that are eligible to provide the classroom services under the categories listed above.

All applicants and locations that will serve Pre-K Counts children must meet at least one of these eligibility categories at the time of the application process.

Furthermore, applicants must have the following in place in order complete an application: a vendor number (SAP #), an administrative unit number (AUN), a master provider index number (MPI), and a federal ID number or tax ID number.

The Department of Education’s (PDE) Office of Child Development and Early Learning (OCDEL) is requesting all agencies interested in applying for Pre-K Counts funding complete a Letter of Intent (LOI) using the referenced template below. Letter of Intent form represents intent to apply for Pennsylvania Pre-K Counts funding, and requests preliminary information about requested funding, program model, provider type, and area to be served. Information submitted in the Letter of Intent may be modified in the final application.

The Letter of Intent form should be emailed to RA-PAPreKCounts@pa.gov by 3 pm, August 4, 2014.  

All applications must be submitted by August 28, 2014 at 3 p.m.

The Pennsylvania Pre-K Counts application template can be accessed below, along with the application guidance.

Please reference the Regulations and Guidance document below for specific requirements of the program.

PA Pre-K Counts Pre-Application Webinar

A pre-application webinar was held and recorded on August 6, 2014. The purpose of the pre-application webinar was to provide opportunity for clarification of the RFA. Access the webinar recording.


PKC RFA Questions and Answer Document

OCDEL scheduled an informational webinar on August 6, 2014 to respond to questions regarding the competitive Pennsylvania Pre-K Counts procurement. This webinar addressed key areas of implementation for the upcoming Pennsylvania Pre-K Counts Grant beginning FY 14-15. Questions received during this webinar session, as well as through email submission, have been compiled within the PA Pre-K Counts FAQ document. Wording of questions which addressed similar content may have been altered.

Questions that are already addressed within the application guidance and Pennsylvania Statutes, Regulations and Guidelines document are not included in this document.

Applicants should thoroughly review all materials before submitting an application. 



Vendor Number (SAP Number)


A vendor number can be established by registering at www.vendorregistration.state.pa.us and selecting the Non-Procurement Registration Form. All agencies applying for Pennsylvania Pre-K Counts must be pre-registered. If you have any questions about vendor numbers, please contact Brian Bell in PDE’s Office of Child Development and Early Learning at (717) 346-0038.


AUN Number


All Pennsylvania Pre-K Counts applicants will need an AUN number as part of the application process. To verify your AUN number or to check to see if you have one assigned to your agency, visit: http://www.edna.ed.state.pa.us. If you are an intermediate unit, select Search for Intermediate Units.  If you are not an intermediate unit, select Advanced Search and search for your agency.


Applicants that are not already licensed by PDE, and therefore do not have an AUN number, should contact Brian Bell in PDE’s Office of Child Development and Early Learning at (717) 346-0038.


Master Provider Index Number


All Pennsylvania Pre-K Counts applicants will need a Master Provider Index (MPI) number as part of the application process. MPI numbers are used across the Pennsylvania Department of Public Welfare (DPW) to identify legal entities and service locations that participate in any of their programs.  As such, they are used in DPW’s data system as a common identifier for all of the Office of Child Development and Early learning’s (which is a joint office between PDE and DPW) programs, including Child Care Licensing, Early Intervention, Pennsylvania Pre-K Counts, Head Start Supplemental and Keystone STARS. 


Legal entities are assigned a unique 9-digit MPI number. In addition, service locations are assigned a unique 13-digit MPI number, which is created by adding a 4-digit extension to the 9-digit MPI of the legal entity. Legal entities and service providers currently participating in any of these programs should have an MPI number. Applicants that are not currently participating in any of these programs should contact the Early Learning Network (ELN) Help Desk at (877) 491-3818 and provide their Federal Tax ID to determine their MPI numbers. MPI numbers will not be able to be provided without a Federal Tax ID. If an MPI is not identified a request form will need to be completed.


Tax ID Number or Federal ID Number


This is the number that an agency uses on its federal W-9 form. Applicants for Pennsylvania Pre-K Counts funds should consult with the person who handles tax, legal or accounting matters for the agency to determine the federal ID number when you check on your legal name and address.


If you have additional questions about Pennsylvania Pre-K Counts, please email RA-PAPreKCounts@pa.gov.




Click here to access the Pennsylvania Pre-K Counts Statute, Regulations, and Guidelines


Click Here for the Line Item Budget Template - Updated 8/20/2014

Click Here for Appendix B - Fiscal Supplement


PA Poverty Levels by Zip Code

Reach and Risk Report (2012-13)

2014 Federal Poverty Guidelines




copyright © 2009 PA Keys