Pennsylvania Pre-K Counts funding is awarded on a competitive basis every five years (or when any additional funding is included in the state budget). A competitive Request for Application (RFA) process is anticipated to be released in Spring 2019. Announcements of the competitive RFA will be communicated through Penn Link, and through the PA Early Ed News as soon as it becomes available. (Click here to subscribe).

For future consideration in Requests for Applications, agencies must possess the following:

Agencies interested in applying for future Pre-K Counts funding are encouraged to obtain these requirements ahead of announcements being released in addition to reading the PA Pre-K Counts 2018-19 Regulations & Guidance Document

§405.11. Eligible Provider.

An eligible provider may apply for a grant alone or in combination with other eligible providers as a joint applicant, in which case the entity that applies for the grant shall be the lead agency in a partnership, as defined in § 405.2 (relating to definitions).

Guidance and Clarifications

The following entities may operate Pennsylvania Pre-K Counts classrooms.

  1. School districts;
  2. Licensed nursery schools;
  3. Head Start grantees; and
  4. Child Care Centers and Group Child Care Homes that maintain a STAR 3 rating or higher under the Keystone STARS Program.

A third-party entity may apply for Pennsylvania Pre-K Counts funding and administer the lead agency responsibilities for entities that are eligible to provide the classroom services under the categories listed above.

Administrative Unit Number (AUN Number)

Pennsylvania Pre-K Counts applicants will need to supply a valid AUN number within the Letter of Intent. A Letter of Intent without a valid AUN that matches the legal name of the applying entity will not be accepted. To verify your AUN number or to check to see if you have one assigned to your agency, visit EDNA. If you are an Intermediate Unit, select Search for Intermediate Units. If you are not an Intermediate Unit, select Advanced Search, and search for your agency.

Applicants that are not already licensed by PDE and therefore do not have an AUN number should contact Brian Bell (, (717) 346-0038) at the Office of Child Development and Early Learning.

Vendor Number (SAP #)

The supplied vendor number MUST align with the legal name and address provided in the application.  A vendor number and account can be set up by registering at Vendor Number Registration selecting the Non-Procurement Registration Form.  All agencies applying for Pennsylvania Pre-K Counts grants must be pre-registered. The Central Vendor Management Unit is a storage database.  The Comptroller uses this account to store direct deposit information. If you have any questions about vendor numbers, please contact Brian Bell (, (717) 346-0038) at the Office of Child Development and Early Learning.

Master Provider Index (MPI #)

The supplied MPI number MUST align with the legal name and address provided in the application. All Pennsylvania Pre-K Counts applicants will need an MPI number if the application is successful. The number is requested as part of the application process to ensure timely contracting for approved applications.  MPI numbers are used by the Pennsylvania Department of Human Services to identify legal entities and service locations that participate in any of its programs.  As such, they are used in PELICAN as a common identifier for all OCDEL programs, including child care licensing, Early Intervention, Pennsylvania Pre-K Counts, Head Start Supplemental Assistance Program, and Keystone STARS.  Legal entities are assigned a unique nine-digit MPI number. In addition, service locations are assigned a unique 13-digit MPI number, which is created by adding a four-digit extension to the nine-digit MPI of the legal entity. Legal entities and service providers currently participating in any of these programs should have an MPI number.  Applicants that are not currently participating in any of these programs should contact the Early Learning Network (ELN) Help Desk at (877) 491-3818 and provide their Federal Tax ID to determine their MPI numbers. MPI numbers will not be provided without a Federal Tax ID number.

Tax ID Number or Federal ID Number

This is the number that an agency uses on its federal W-9 form.  Applicants for Pennsylvania Pre-K Counts funds should consult with the person who handles tax, legal, or accounting matters for the agency to determine the federal ID number. Use the number that aligns with the legal name and address provided in this application. The correct number must be provided when requested in order to process an application.  Failure to do so will result in significant delays in funding approved applicants for FY 2018-19.  This number is often referred to as the “FEIN number” by OCDEL staff.

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